This Privacy Policy applies to anyone who accesses the official website of the UK Flight Simulation Event 2026, accessible at https://fsimuk.bfsg.club (“this website”). It explains how we collect, store, and process your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
In this policy, “you” refers to a website visitor, attendee, or exhibitor, and “we”, “us”, and “our” refers to the FSimUK 2026 organising team, a partnership between the Bristol Flight Simulation Group (BFSG) and Aerospace Bristol.
This policy is current as of 13th July, 2026.
1. Data Controller and Contact Information
For the purposes of UK data protection law, the data controller is the Bristol Flight Simulation Group (BFSG). If you have any questions, comments, or wish to exercise your legal data rights, please contact us at FSimUK@fsimuk.bfsg.club
2. Types of Information Collected & Lawful Basis
We collect the minimal amount of information required to manage the event. The only personal data we collect and process are:
- Name
- Email address
- Discord username (exhibitors only)
- Phone number (exhibitors only)
- Dietary requirements (exhibitors only)
We process this information under the following lawful bases:
- Consent: When you explicitly opt-in to join our marketing mailing list or browser-based notifications.
- Contract / Legitimate Interests: When you email us regarding an expression of interest to attend or exhibit, or when managing registrations and exhibitor logistics for FSimUK 2026.
3. How We Use Your Information
Your names and email addresses are used strictly for:
- Administrative communications regarding FSimUK 2026.
- Sending logistical updates to confirmed exhibitors or attendees.
- Responding to direct email enquiries sent to our contact address.
- Marketing and event newsletter updates, provided you have explicitly opted into our mailing list.
4. Sharing of Information
We value your privacy and do not sell or trade your personal data. To deliver the event, we will share your contact details with our email distribution platform and host information within Microsoft mailboxes.
Personally identifiable data (names and emails) will never be shared with third-party commercial sponsors or exhibitors without your explicit consent. We may share aggregate, fully anonymized demographic data (such as general attendee counts) with sponsors or the public.
5. Data Retention
We will only keep your name and email address for as long as necessary to fulfil the purposes for which it was collected, including managing the October 2026 event and concluding any post-event administrative updates. If you are subscribed to our mailing list, we will retain your email address until you choose to unsubscribe.
6. Your Legal Rights (UK GDPR)
Under the UK GDPR, you hold specific rights regarding your personal data:
- Right of Access: You can request a copy of the data we hold about you.
- Right to Erasure (“Right to be Forgotten”): You can request that we completely delete your name and email address from our records.
- Right to Rectification: You can ask us to correct or update inaccurate contact information.
- Right to Withdraw Consent: You can unsubscribe from our mailing lists at any time using the link provided in our emails.
To make any data requests, please contact us directly at FSimUK@fsimuk.bfsg.club You also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office (ICO), if you believe we have mishandled your data.
7. Changes to This Statement
We will occasionally update this Privacy Policy to reflect operational or regulatory adjustments. We encourage you to periodically review this page to stay informed about how we protect your information.